Return-to-work interview form template

Make return-to-work conversations smoother and more supportive  

Return-to-work meetings are a simple way to improve attendance, support wellbeing, and spot any underlying issues early. But without a clear structure, they can feel awkward, inconsistent, or get missed altogether. 

That’s why we’ve created a free Return-to-Work Interview Form template. It’ll help you run fair, supportive and consistent conversations every time. 

Want the free template? Fill in your details and we’ll send it straight to you. 

What the template helps you do  

• Record the reason for absence 

• Check compliance with reporting procedures 

• Review any medical advice or fit notes 

• Identify patterns, causes, and likelihood of recurrence  

• Explore wellbeing, workload, and support needs 

• Agree next steps, adjustments, or follow-ups 

• Create a clear, auditable record for HR and managers 

Why return-to-work meetings matters 

• They reduce repeat absences 

• They provide important evidence for fair management decisions 

• They help you meet your duty of care and keep staff safe 

• They strengthen the relationship between employee and manager 

• They make your absence process more consistent and legally robust 

Who it’s for 

• Business owners  

• Line managers 

• HR teams 

• Anyone responsible for managing staff attendance