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If you’ve employees who regularly use computers as part of their job, you’re obliged to comply with the Health and Safety (Display Screen Equipment) Regulations 1992, to protect your employees from any associated risks.
Health & Safety risks
There are a number of associated Health & Safety risks when working with computers. Some of the most common symptoms employees may experience if using their computer improperly are:
Remember, symptoms aren’t always the result of the employee using their computer improperly, they could be down to poorly designed workstations or work environments.
Controlling the risks
You should evaluate the risks by getting employees who regularly use computers to complete a Display Screen Equipment assessment form.
Include questions like:
To list just a few.
If you’ve five or more employees on your books, you’re legally required to document your findings. Although you’re not obliged to if you have fewer than five employees, we’d still recommend you keep records.
You’re also responsible for ensuring all employees working with computers are provided with sufficient information, instruction and health and safety training, alongside the provision of personal protective equipment (PPE) where required. This will enable employees to identify risks themselves, and implement their own safe working practices.
You should review your Display Screen Equipment assessments each time an employee’s workstation or work environment changes, when an employee raises a concern or when the nature of the job changes significantly.
Reviews should also be triggered if an employee’s had an accident that might change how or how long they can complete a computer-based activity for.
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